File Clerk - Fort McMurray
Athabasca Tribal Council
Athabasca Tribal Council serves five First Nations communities by providing innovative programs and services that enrich the well-being, health, and prosperity of children and families. ATC is committed to ensuring the protection of Indigenous rights, Treaty Rights, and Traditional Territories. In collaboration with our various departments and five Nations, we provide multi-service delivery to support a thriving, healthy, and self-reliant future for Cree and Dene people.
Job Summary
Under the direction of the Child and Family Services Director, the File Clerk will organize paperwork according to an efficient filing system and digitalize all important documents. This position will be expected to protect and update files as well as make them easily accessible to your colleagues. A file clerk must be organized and possess an understanding of confidentiality and data protection. The File Clerk will be skilled in computers and detail oriented. The goal is to preserve ATC’s records and manage files effectively.
LOCATION: FORT MCMURRAY
DUTIES AND RESPONSIBILITIES
Daily file maintenance.
Modify filing system to make updating and retrieving files easier and more efficient.
Enter document identification codes into systems in order to determine locations of documents to be retrieved.
Create or update records with new files and information.
Copy, scanning and filing of relevant material.
Check incoming paperwork (correspondence, invoices etc.) and make copies before distributing.
Deal with all requests to access files and keep logs of borrowed files.
Find and retrieve information from files in response to requests from authorized users.
Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order
Purge and dispose of files in accordance with retention laws and according to file maintenance guidelines.
Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
Research and resolve errors resulting from File Maintenance issues
Other duties as assigned.
QUALIFICATIONS AND SKILLS
Minimum High School Diploma or equivalent.
Minimum two (2) years’ experience in an administrative field is preferred.
Proven experience as file clerk.
Knowledge of filing systems.
Working knowledge of Microsoft Office.
Excellent Typing and Data Entry Skills.
High level of accuracy and attention to detail.
Ability to communicate effectively and follow written and verbal instructions.
Strong analytical and problem-solving skills.
Exceptional organizational skills with task prioritization, multi-tasking, use of timelines and time management techniques.
Must be able to work well as a team and with minimal supervision.
Must be able to work in a confidential and fast-paced environment.
REQUIREMENTS
Clear Criminal Record Check with Vulnerable Sector.
Clear Child and Family Services Intervention Check.
Class 5 Drivers License and Drivers Abstract.
Job Types: Contract, Full-Time (6 months)
Schedule:
Monday to Friday
Weekends as needed
Education: Secondary School (preferred)
Licence/Certification: Class 5 Licence (preferred)
Application question(s):
We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purposes of employment equity, an Indigenous person is someone who identifies as First Nation, Inuit, or Métis. Based on this definition, are you an Indigenous person?
We encourage applicants to self-identify to support our efforts to broaden the diversity of applications; however, responses are voluntary and are not necessary to have your application considered by ATC. For the purpose of employment equity, members of visible minorities mean persons, other than Indigenous peoples, who are non-Caucasian in race or non-white in colour. Based on this definition, are you a member of a visible minority?
